planning-with-files

--- name: planning-with-files description: Transforms workflow to use Manus-style persistent markdown files for planning, progress tracking, and knowledge storage. Use when starting complex tasks, multi-step projects, research tasks, or when the user mentions planning, organizing work, tracking progress, or wants structured output. --- # Planning with Files Work like Manus: Use persistent markdown files as your "working memory on disk." ## Quick Start Before ANY complex task: 1. **Create `task_plan.md`** in the working directory 2. **Define phases** with checkboxes 3. **Update after each phase** - mark [x] and change status 4. **Read before deciding** - refresh goals in attention window ## The 3-File Pattern For every non-trivial task, create THREE files: | File | Purpose | When to Update | |------|---------|----------------| | `task_plan.md` | Track phases and progress | After each phase | | `notes.md` | Store findings and research | During research | | `[deliverable].md` | Final output | At completion | ## Core Workflow ``` Loop 1: Create task_plan.md with goal and phases Loop 2: Research → save to notes.md → update task_plan.md Loop 3: Read notes.md → create deliverable → update task_plan.md Loop 4: Deliver final output ``` ### The Loop in Detail **Before each major action:** ```bash Read task_plan.md # Refresh goals in attention window ``` **After each phase:** ```bash Edit task_plan.md # Mark [x], update status ``` **When storing information:** ```bash Write notes.md # Don't stuff context, store in file ``` ## task_plan.md Template Create this file FIRST for any complex task: ```markdown # Task Plan: [Brief Description] ## Goal [One sentence describing the end state] ## Phases - [ ] Phase 1: Plan and setup - [ ] Phase 2: Research/gather information - [ ] Phase 3: Execute/build - [ ] Phase 4: Review and deliver ## Key Questions 1. [Question to answer] 2. [Question to answer] ## Decisions Made - [Decision]: [Rationale] ## Errors Encountered - [Error]: [Resolution] ## Status **Currently in Phase X** - [What I'm doing now] ``` ## notes.md Template For research and findings: ```markdown # Notes: [Topic] ## Sources ### Source 1: [Name] - URL: [link] - Key points: - [Finding] - [Finding] ## Synthesized Findings ### [Category] - [Finding] - [Finding] ``` ## Critical Rules ### 1. ALWAYS Create Plan First Never start a complex task without `task_plan.md`. This is non-negotiable. ### 2. Read Before Decide Before any major decision, read the plan file. This keeps goals in your attention window. ### 3. Update After Act After completing any phase, immediately update the plan file: - Mark completed phases with [x] - Update the Status section - Log any errors encountered ### 4. Store, Don't Stuff Large outputs go to files, not context. Keep only paths in working memory. ### 5. Log All Errors Every error goes in the "Errors Encountered" section. This builds knowledge for future tasks. ## When to Use This Pattern **Use 3-file pattern for:** - Multi-step tasks (3+ steps) - Research tasks - Building/creating something - Tasks spanning multiple tool calls - Anything requiring organization **Skip for:** - Simple questions - Single-file edits - Quick lookups ## Anti-Patterns to Avoid | Don't | Do Instead | |-------|------------| | Use TodoWrite for persistence | Create `task_plan.md` file | | State goals once and forget | Re-read plan before each decision | | Hide errors and retry | Log errors to plan file | | Stuff everything in context | Store large content in files | | Start executing immediately | Create plan file FIRST | ## Advanced Patterns See [reference.md](reference.md) for: - Attention manipulation techniques - Error recovery patterns - Context optimization from Manus See [examples.md](examples.md) for: - Real task examples - Complex workflow patterns